Senior Administrative & Office Operations Specialist

The Blackstone Group L.P.; New York (NY); On-site; USD 70,000 - 130,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Life insurance

401(k) plan

Discretionary bonuses

Job summary

Blackstone is seeking an experienced Administrative Assistant to manage complex calendars, travel, and expenses while serving as a trusted gatekeeper for senior professionals. You will coordinate meetings and events, support initiatives, and maintain rigorous organizational systems in a fast-paced environment.

This on-site role offers comprehensive health benefits, PTO, life insurance, a 401(k), and discretionary bonuses.

Qualifications

• 5+ years of administrative assistant experience supporting a team of two or more professionals in a fast-paced environment.
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook.
• Experience using Salesforce or similar CRM systems.
• Exceptional organizational skills with strong attention to detail.
• Strong multitasking and prioritization skills with proven ability to manage deadlines.
• Experience coordinating complex travel arrangements; familiarity with Concur preferred.
• Professionalism, discretion, and commitment to confidentiality.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex calendars, scheduling and prioritizing internal and external meetings.
• Serve as primary point of contact and gatekeeper with discretion.
• Coordinate conference room bookings and guest registration for on-site visits.
• Arrange comprehensive domestic and international travel including flights, visas, and hotels.
• Oversee corporate expense management, tracking receipts and reimbursements.
• Support special projects and internal events; coordinate conferences and large meetings.
• Prepare meeting agendas, take notes, and distribute follow-ups and actions.
• Maintain tracking systems in Excel for projects, deadlines, and workflows.

Skills

Administrative support

Calendar management

Microsoft Office

Salesforce

Concur travel

Organization & detail

Communication

Discretion & confidentiality

Tools

Salesforce

Concur

PowerPoint

Excel

Outlook

Job description

Blackstone is seeking an experienced Administrative Assistant to manage complex calendars, travel, and expenses while serving as a trusted gatekeeper for senior professionals. You will coordinate meetings and events, support initiatives, and maintain rigorous organizational systems in a fast-paced environment.

This on-site role offers comprehensive health benefits, PTO, life insurance, a 401(k), and discretionary bonuses.