Sr Executive Assistant

Blackstone Technology Group; Redwood City (CA); On-site; USD 100,000 - 160,000; Full time

Job summary

Blackstone Talent Group in the United States is seeking a Senior Executive Assistant to join our client's team and partner closely with the CEO and senior leadership to drive executive effectiveness, board governance, and organizational execution.

The role combines executive support, board administration, project coordination and operational duties in a fast-paced, highly collaborative environment, requiring discretion, strategic thinking and a proactive, team-first mindset.

Qualifications

• 7+ years of progressively responsible Executive Assistant experience supporting the Office of the Chief Executive Officer.
• Experience supporting Board of Directors activities, including meeting coordination and governance-related processes.
• Ability to independently manage multiple complex priorities while maintaining detail and follow-through.
• Proactive in anticipating needs, solving problems, and exercising sound judgment with discretion and confidentiality.
• Excellent verbal and written communication across all levels of the organization.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Copilot and Teams.

Responsibilities

• Provide proactive executive support to the CEO and select Executive Leadership Team members, managing calendars, priorities, communications, and logistics.
• Coordinate Board of Directors and committee activities, including meeting scheduling, materials, and governance processes.
• Anticipate business needs and identify issues, proposing practical solutions and driving timely resolution.
• Partner with executives to support planning, meeting prep, follow-up actions, and execution of key priorities.
• Coordinate leadership meetings, board meetings, employee meetings, offsites, and other company events as needed.
• Develop and manage presentations, reports, and confidential business materials.
• Build relationships across functions and act as a trusted coordination point among executives, employees, board members, and external stakeholders.

Skills

Executive support

Calendar management

Communication skills

Discretion & confidentiality

Cross-functional collaboration

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Teams

Copilot

Job description

Blackstone Talent Group, an award-winning technology consulting and talent agency is seeking a Sr Executive Assistant to join our Client's team.

About the Role

The Senior Executive Assistant serves as a trusted partner to the Chief Executive Officer and select members of the executive leadership team, helping maximize leadership effectiveness and organizational execution. This role combines executive support, Board administration, project coordination, and operational support in a dynamic and highly collaborative environment. The successful candidate brings experience supporting the Office of the CEO and Board of Directors activities, while operating with a high degree of independence, judgment, discretion, and accountability. They proactively anticipate needs, solve problems, build strong relationships across the organization, and create clarity amid competing priorities. This individual thrives in environments that require agility, adaptability, and collaboration. They are equally comfortable coordinating complex executive and Board activities, improving processes, managing special projects, and supporting the day-to-day operations that help the organization run effectively. Success in this role requires a proactive, team-first mindset and a commitment to delivering exceptional service to all employees, visitors, and external stakeholders.

Key Responsibilities

• Provide proactive executive support to the CEO and select Executive Leadership Team members, managing complex calendars, priorities, communications, and logistics.
• Coordinate Board of Directors and committee activities, including meeting scheduling, preparation and distribution of materials, director communications, and governance-related processes.
• Anticipate business needs and identify potential issues before they become problems, proposing practical solutions and driving timely resolution.
• Partner closely with executives to support planning, meeting preparation, follow-up actions, and successful execution of key priorities.
• Coordinate executive leadership meetings, Board meetings, employee meetings, offsites, and other companywide events, where support is needed.
• Develop, prepare, and manage presentations, reports, correspondence, and other confidential business materials.
• Build effective relationships across functions and serve as a trusted point of coordination among executives, employees, Board members, and external stakeholders.
• Drive administrative excellence through continuous improvement of processes, tools, and ways of working that increase efficiency and effectiveness.
• Collaborate closely with fellow administrative professionals to create a seamless support model across the organization.
• Assist with travel, expense & purchasing management, meeting logistics, visitor support, and workplace activities as needed.
• Maintain the highest standards of confidentiality, professionalism, and business judgment.

Qualifications

• 7+ years of progressively responsible Executive Assistant experience supporting the Office of the Chief Executive Officer.
• Experience supporting Board of Directors activities, including meeting coordination, Board materials, executive communications, and governance-related processes.
• Demonstrated ability to independently manage multiple complex priorities while maintaining exceptional attention to detail and follow-through.
• Proven ability to anticipate needs, solve problems, and exercise sound judgment in situations requiring discretion and confidentiality.
• Excellent verbal and written communication skills with the ability to build trusted relationships across all levels of an organization.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Copilot and Teams.
• Demonstrated ability to navigate ambiguity, adapt quickly to changing priorities, and remain focused on outcomes.

Security Clearance Required: N/A

Blackstone Talent Group is a wholly owned subsidiary of Blackstone Technology Group, a global IT services and software firm that implements technological solutions across commercial industry verticals and the US Federal Government. Blackstone's global talent augmentation practice was founded in 1998. Blackstone Talent Group has offices in San Francisco, Denver, Houston, Colorado Springs, and Washington, DC. We specialize in providing clients the best talent across a variety of industries and sectors.

EOE of Minorities/Females/Veterans/Disabilities