Institutional Client Solutions - Administrative Assistant

The Blackstone Group L.P.; New York (NY); Sur place; USD 70 000 - 130 000; Plein temps

Avantages offerts par ce poste

Health benefits

Paid time off

Life insurance

401(k) plan

Discretionary bonuses

Résumé du poste

Blackstone is seeking an experienced Administrative Assistant to manage complex calendars, travel, and expenses while serving as a trusted gatekeeper for senior professionals. You will coordinate meetings and events, support initiatives, and maintain rigorous organizational systems in a fast-paced environment.

This on-site role offers comprehensive health benefits, PTO, life insurance, a 401(k), and discretionary bonuses.

Qualifications

• 5+ years of administrative assistant experience supporting a team of two or more professionals in a fast-paced environment.
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook.
• Experience using Salesforce or similar CRM systems.
• Exceptional organizational skills with strong attention to detail.
• Strong multitasking and prioritization skills with proven ability to manage deadlines.
• Experience coordinating complex travel arrangements; familiarity with Concur preferred.
• Professionalism, discretion, and commitment to confidentiality.
• Excellent written and verbal communication skills.

Responsabilités

• Manage complex calendars, scheduling and prioritizing internal and external meetings.
• Serve as primary point of contact and gatekeeper with discretion.
• Coordinate conference room bookings and guest registration for on-site visits.
• Arrange comprehensive domestic and international travel including flights, visas, and hotels.
• Oversee corporate expense management, tracking receipts and reimbursements.
• Support special projects and internal events; coordinate conferences and large meetings.
• Prepare meeting agendas, take notes, and distribute follow-ups and actions.
• Maintain tracking systems in Excel for projects, deadlines, and workflows.

Connaissances

Administrative support

Calendar management

Microsoft Office

Salesforce

Concur travel

Organization & detail

Communication

Discretion & confidentiality

Outils

Salesforce

Concur

PowerPoint

Excel

Outlook

Description du poste

Blackstone is the world’s largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone’s over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X (Twitter), and Instagram.

Job Description

• Managing complex calendars, scheduling and prioritizing internal and external meetings while coordinating seamlessly with other assistants.
• Serving as the primary point of contact and gatekeeper, handling calls and correspondence with professionalism and discretion.
• Coordinating conference room bookings and meeting logistics; welcoming and registering visitors in the guest management system to ensure a smooth on-site experience.
• Arranging comprehensive domestic and international travel, including flights, visas/passports, ground transportation, hotels and detailed itineraries.
• Overseeing corporate expense management, tracking receipts, preparing reports, and ensuring timely and accurate reimbursements.
• Supporting special projects and ad hoc initiatives, including planning and executing internal events.
• Coordinating logistics for conferences and large meetings, managing schedules, materials, and vendor arrangements.
• Preparing meeting agendas, taking detailed notes during team meetings, and distributing follow-ups and action items.
• Maintaining and managing tracking systems in Excel to monitor projects, deadlines, and operational workflows.
• Assisting in organizing and supporting firm culture and team engagement initiatives.
• Providing back‑up administrative coverage for other senior professionals and team members as needed.

Qualifications

• 5+ years of administrative assistant experience supporting a team of two or more professionals in a fast‑paced environment
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook
• Experience using Salesforce or similar CRM systems
• Exceptional organizational skills with strong attention to detail
• Strong multitasking and prioritization skills, with proven success managing competing responsibilities and deadlines
• Experience coordinating complex travel arrangements; familiarity with Concur is preferred
• Proven effectiveness in fast‑paced environments
• A high level of professionalism, discretion, and commitment to confidentiality
• Excellent written and verbal communication skills
• A self‑starter with strong follow‑through and accountability

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range: $70,000 - $130,000. Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location.

For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

• comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• paid time off
• life insurance
• 401(k) plan
• discretionary bonuses

Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), [phone] (EMEA) or [phone] (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client questions
• Marketing Blackstone funds to new or existing clients
• Supervising or training securities licensed employees
• Structuring or creating Blackstone funds/products
• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials

At Blackstone, we look to attract and retain the brightest minds in the business, hiring professionals across a wide range of disciplines. Our employees are integral to the firm’s identity, contributing to a culture of integrity, professionalism and excellence. It is their dedication and passion for their work that has helped Blackstone become a trusted partner for some of the largest institutional investors in the world. We encourage independent thinking and reward initiative, while providing services to help employees grow professionally. Our global business platform and brand reputation provide an unparalleled launch pad for growing your career.