Senior Administrative & Office Operations Lead

Pinnacle Pacific LLC; Philadelphia (Philadelphia County); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Pinnacle Pacific LLC is seeking a full-time Secretary in Philadelphia, PA to support daily operations and administrative tasks. The role emphasizes organization, correspondence management, scheduling, and cross-functional coordination to keep projects on track.

Ideal candidates hold a bachelor’s degree, 3–5 years of related experience, strong MS Office skills, and excellent communication. This position offers a collaborative, modern office environment with growth opportunities.

Qualifications

• Bachelor's degree in a relevant field required.
• 3–5 years of experience in project management or a similar role.
• Proficiency in MS Office and strong communication skills.

Responsibilities

• Manage all incoming and outgoing correspondence, scheduling appointments and meetings.
• Provide administrative support to the team and coordinate with cross-functional groups.
• Prepare and distribute meeting agendas; maintain filing systems and office supplies.
• Ensure deadlines are met and support project coordination in a fast-paced environment.
• Maintain strong organizational skills and effective communication with clients.

Skills

Organizational skills

Communication skills

English proficiency

Multitasking

Team collaboration

Education

Bachelor's degree in a relevant field

High school diploma or equivalent

Tools

Microsoft Office Suite

Asana

Trello

Job description

Pinnacle Pacific LLC is seeking a full-time Secretary in Philadelphia, PA to support daily operations and administrative tasks. The role emphasizes organization, correspondence management, scheduling, and cross-functional coordination to keep projects on track.

Ideal candidates hold a bachelor’s degree, 3–5 years of related experience, strong MS Office skills, and excellent communication. This position offers a collaborative, modern office environment with growth opportunities.