Strategic Executive Assistant & Office Operations Lead

United Biosource Corporation; King of Prussia (PA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Remote opportunities

Growth opportunities

401K match

Tuition reimbursement

Flexible work

Discretionary PTO

Paid Holidays

Employee assistance

Health coverage

HSA/FSA

Wellness program

Adoption assistance

Short-term disability

Job summary

United Biosource Corporation in King of Prussia, PA is seeking an experienced Office Manager to provide on-site support at our headquarters. The role interacts with clients and staff, oversees daily operations, scheduling, onboarding, invoicing, procurement, and vendor management.

Candidates should have 3–5 years in Office Manager and Executive Assistant roles, be proficient in Word, Excel, PowerPoint, Teams/SharePoint, and possess strong organizational and communication skills.

Qualifications

• Minimum 3–5 years of experience as an Office Manager.
• Minimum 3–5 years of experience as an Executive Assistant.
• On-site 5 days/week.
• Proficient in Microsoft Word, Excel, PowerPoint, Teams/SharePoint.
• Strong organizational and time-management skills.
• Ability to keep sensitive information confidential.
• Ability to work independently and in a team.
• Knowledge of business operations and policies is helpful.

Responsibilities

• Ensure office efficiency by maintaining common areas and supplies.
• Oversee day-to-day office activities and reception coverage.
• Coordinate onboarding for new employees and calendar management.
• Handle invoicing processes and coordinate procurement and accounts payable.
• Plan and coordinate local company events.
• Manage space/infrastructure planning and vendor relationships.
• Maintain relationships with building management and other tenants.
• Organize safety protocols and fire/evacuation procedures.
• Prepare PowerPoint slides and presentations.
• Stay informed on local area information for travel, dining, and accommodation options.

Skills

Office management

Executive support

Organizational skills

Communication skills

Multitasking

Confidentiality

Teamwork

Tools

Microsoft Word

Excel

PowerPoint

Teams/SharePoint

Microsoft 365

Job description

United Biosource Corporation in King of Prussia, PA is seeking an experienced Office Manager to provide on-site support at our headquarters. The role interacts with clients and staff, oversees daily operations, scheduling, onboarding, invoicing, procurement, and vendor management.

Candidates should have 3–5 years in Office Manager and Executive Assistant roles, be proficient in Word, Excel, PowerPoint, Teams/SharePoint, and possess strong organizational and communication skills.