Administrative Coordinator - Office Ops & Events

GetJobSmart; Saint Paul (MN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development

Job summary

Pinnacle South Solutions in Saint Paul, MN seeks a detail-oriented Secretary for a full-time role. You will manage office operations, scheduling, correspondence, and records, while supporting management and planning events.

The workplace emphasizes collaboration, innovation, and a professional environment. The role requires strong organizational and MS Office skills, excellent communication, and a proactive team mindset.

Qualifications

• High school diploma or equivalent.
• Administrative or secretarial experience preferred.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Attention to detail and confidentiality.
• Basic IT systems knowledge is a plus.
• Scheduling/calendar management experience beneficial.
• Ability to multitask and prioritize tasks.

Responsibilities

• Manage office operations, including scheduling, coordinating meetings, and maintaining office supplies.
• Provide administrative support to the team, including data entry, filing, and record-keeping.
• Handle incoming calls, emails, and messages, and coordinate with team members to ensure timely responses.
• Prepare and distribute documents, reports, and presentations for meetings and client interactions.
• Maintain a clean and organized workspace, and assist with any office maintenance tasks as needed.
• Support the team with any additional tasks or projects that may arise.
• Assist with event planning and coordination, including setting up for meetings and conferences.
• Manage office inventory and order supplies as needed.

Skills

Microsoft Office

Organizational skills

Communication skills

Teamwork

Attention to detail

Multitasking

Education

High school diploma

Tools

Outlook

Word

Excel

Job description

Pinnacle South Solutions in Saint Paul, MN seeks a detail-oriented Secretary for a full-time role. You will manage office operations, scheduling, correspondence, and records, while supporting management and planning events.

The workplace emphasizes collaboration, innovation, and a professional environment. The role requires strong organizational and MS Office skills, excellent communication, and a proactive team mindset.