Senior Administrative & Office Operations Coordinator

Washington University in St. Louis; St. Louis (MO); On-site; USD 29,000 - 44,000; Full time

Benefits offered by this job

Vacation & Holidays

Health Insurance

Metro U-Pass

Retirement Plan

Job summary

Washington University in St. Louis is seeking an administrative specialist to coordinate office functions, programs and schedules for the department, performing specialized duties with minimal supervision.

The role requires a high school diploma and 3 years of relevant experience, strong computer literacy, and proficiency with MS Office and payroll systems. On-site work in St. Louis, MO 63110, with a 40-hour work week.

Qualifications

• High school diploma or equivalent required.
• 3+ years of relevant experience in an administrative/office setting.

Responsibilities

• Coordinates staff services, interoffice activities, schedules and related administrative needs.
• Administers reports, minutes, correspondence and materials for department direction.
• Maintains policies, procedures and regulatory records as required.
• Assists with purchasing sources and vendor terms; resolves basic issues.
• Maintains keys/locks/mailboxes and coordinates supply distribution.
• Monitors building maintenance and follows up with facilities.
• Develops budget reports and financial monitoring, payroll/purchasing processing.
• Assists visitors and customers with questions.
• May supervise nonexempt staff and perform other duties.

Skills

Computer Literacy

Financial Applications

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office Equipment

Payroll Systems

Supervision

Workday Software

Education

High school diploma or equivalent high school certification

Tools

Workday Software

Job description

Washington University in St. Louis is seeking an administrative specialist to coordinate office functions, programs and schedules for the department, performing specialized duties with minimal supervision.

The role requires a high school diploma and 3 years of relevant experience, strong computer literacy, and proficiency with MS Office and payroll systems. On-site work in St. Louis, MO 63110, with a 40-hour work week.