Office Operations & Administrative Coordinator

Washington University; St. Louis (MO); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro U-Pass

403(b) Retirement Plan

Tuition assistance

Caregiver leave

Wellness programs

Job summary

Washington University in St. Louis is seeking an Administrative Coordinator to manage office programs, schedules, and administrative services with minimal supervision. The role includes budgeting, payroll support, and vendor coordination within a university setting.

Responsibilities cover preparing reports, maintaining policies, and assisting visitors and staff. The position may supervise nonexempt staff and requires strong computer literacy and proficiency in Microsoft Office and Workday

Qualifications

• High school diploma or equivalent high school certification or combination of education and/or experience.
• 3 years relevant work experience.
• Computer literacy and proficiency with Microsoft Office suite.
• Experience with payroll systems and financial applications.

Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Prepares reports, minutes, correspondence, lectures and administrative materials for the department direction.
• Maintains departmental policies, procedures and regulatory records.
• Assists with vendor relations, purchasing sources and terms.
• Monitors building maintenance and coordinates with facilities.
• Assists with payroll processing and clerical duties.
• May supervise other nonexempt staff.
• Performs other duties as assigned.

Skills

Computer Literacy

Financial Applications

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office Equipment

Payroll Systems

Supervision

Education

High school diploma or equivalent

Tools

Workday Software

Job description

Washington University in St. Louis is seeking an Administrative Coordinator to manage office programs, schedules, and administrative services with minimal supervision. The role includes budgeting, payroll support, and vendor coordination within a university setting.

Responsibilities cover preparing reports, maintaining policies, and assisting visitors and staff. The position may supervise nonexempt staff and requires strong computer literacy and proficiency in Microsoft Office and Workday