Administrative & Visitor Services Coordinator II

Washington University in St. Louis; St. Louis (MO); On-site; USD 29,000 - 44,000; Full time

Benefits offered by this job

Vacation & sick time

Health insurance

Metro U-Pass

403(b) Retirement Savings

Job summary

Washington University in St. Louis is seeking an Administrative Support position in St. Louis, MO. The role coordinates office functions, provides administrative services, and performs specialized duties with minimal supervision.

The position requires a high school diploma and relevant experience, and involves 40 hours per week in a normal office environment with potential travel to various campus locations.

Qualifications

• High school diploma or equivalent.
• 3 years relevant work experience.
• Strong organizational and communication skills.

Responsibilities

• Welcomes visitors and assists with questions and needs.
• Coordinates staff services, interoffice activities, schedules, calendars and related administrative needs.
• Maintains departmental policies and regulatory records as necessary.
• Assists with telephone, copier, and AV problems with vendors.
• Coordinates ordering and distribution of supplies and handles problems concerning materials received.
• Monitors building maintenance, notifies maintenance of problems, places work orders and follows up with housekeeping.
• Maintains public areas within the suite and ensures they are stocked and orderly.
• Handles parking vouchers for visitors.
• Performs other duties as assigned.

Skills

Office admin

Communication

Time management

Microsoft Office

Attention to detail

Problem solving

Workday

Payroll systems

Supervision

Education

High school diploma

Job description

Washington University in St. Louis is seeking an Administrative Support position in St. Louis, MO. The role coordinates office functions, provides administrative services, and performs specialized duties with minimal supervision.

The position requires a high school diploma and relevant experience, and involves 40 hours per week in a normal office environment with potential travel to various campus locations.