Office & Programs Coordinator

Washington University in St. Louis; Missouri; On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Vacation & Holidays

Health Insurance

Transit U-Pass

403(b) Retirement

Job summary

Washington University in St. Louis seeks a detail-oriented administrative professional to coordinate office functions, schedules and programs with minimal supervision.

The role involves preparing reports and administrative materials, maintaining policies and regulatory records, handling purchasing and vendor relations, and supporting payroll and clerical duties as needed. Opportunity to supervise staff may arise.

Qualifications

• Required Qualifications: High school diploma or equivalent or combination of education and experience.
• No specific certifications required.
• Relevant experience: 3 years.

Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Administers reports, minutes, correspondence, and administrative materials.
• Maintains departmental policies and regulatory records as needed.
• Evaluates purchasing sources and liaises with vendors.
• Manages keys, mailboxes, supplies and distribution of materials.
• Monitors building maintenance; places work orders and coordinates with housekeeping.
• Develops budget reports and implements financial monitoring and payroll/purchasing processing.
• Assists visitors and customers and handles inquiries.
• Supports payroll and other clerical tasks as needed.
• May supervise other nonexempt staff; performs other duties as assigned.

Skills

Computer Literacy

Financial Applications

Excel

Outlook

PowerPoint

Word

Office Equipment

Payroll Systems

Supervision

Workday Software

Education

High school diploma

Education/Experience mix

Tools

Workday Software

Office Equipment

Job description

Washington University in St. Louis seeks a detail-oriented administrative professional to coordinate office functions, schedules and programs with minimal supervision.

The role involves preparing reports and administrative materials, maintaining policies and regulatory records, handling purchasing and vendor relations, and supporting payroll and clerical duties as needed. Opportunity to supervise staff may arise.