Strategic Office & Programs Coordinator

Washington University; United States; On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro U-Pass

Retirement plan (403b)

Wellness programs

Job summary

Washington University in St. Louis is seeking an Administrative Coordinator to support office functions, schedules and departmental administration in a standard office setting in Saint Louis, MO.

Qualifications include a high school diploma or equivalent and at least 3 years of relevant experience, with proficiency in Microsoft Office and Workday systems. The role entails coordination duties, reporting, vendor interactions and potential supervision of nonexempt staff.

Qualifications

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Relevant Experience (3 Years)

Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
• Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
• Evaluates and recommends purchasing sources.
• Assists with telephone problems and works with vendors to establish and verify terms and agreements.
• Maintains all department keys, locks and mailboxes.
• Coordinates ordering and distribution of supplies and handles problems concerning material received.
• Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks.
• Develops budget reports and implements financial monitors, cost transfers and payroll/purchasing processing.
• Assists with visitors and customers questions and needs.
• Assists with payroll processing and other clerical functions when needed.
• May supervise other nonexempt staff.
• Performs other duties as assigned.

Skills

Computer Literacy

Financial Applications

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office Equipment

Payroll Systems

Supervision

Workday Software

Education

High school diploma or equivalent

Job description

Washington University in St. Louis is seeking an Administrative Coordinator to support office functions, schedules and departmental administration in a standard office setting in Saint Louis, MO.

Qualifications include a high school diploma or equivalent and at least 3 years of relevant experience, with proficiency in Microsoft Office and Workday systems. The role entails coordination duties, reporting, vendor interactions and potential supervision of nonexempt staff.