Senior Administrative & Office Coordinator

Washington University; St. Louis (MO); On-site; USD 28,929 - 45,460; Full time

Benefits offered by this job

Vacation days

Holidays

Health insurance

Transit benefits

Tuition assistance

Job summary

Washington University in St. Louis is seeking an Administrative Coordinator to support office functions, coordinate calendars, and handle varied administrative duties.

The role requires strong communication, organization, and basic technical skills to troubleshoot office equipment and coordinate vendor relationships. The position involves welcoming visitors, managing schedules, maintaining records, and supporting building operations.

Qualifications

• High school diploma or equivalent required.
• 3 years of relevant experience preferred.
• Proficiency with MS Office (Excel, Outlook, PowerPoint, Word) and payroll systems.

Responsibilities

• Welcomes visitors and assists with visitor questions and needs.
• Coordinates staff services, interoffice activities, schedules, calendars and related administrative needs.
• Maintains departmental policies, procedures and objectives including regulatory records as necessary.
• Assists with telephone, copier and AV problems with vendors.
• Coordinates ordering and distribution of supplies and handles problems concerning materials received.
• Monitors building maintenance; notifies maintenance, places work orders and follows up on tasks.
• Keeps public areas, kitchen, workroom, conference rooms stocked and orderly.
• Handles parking vouchers for visitors.
• Performs other duties as assigned.

Job description

Washington University in St. Louis is seeking an Administrative Coordinator to support office functions, coordinate calendars, and handle varied administrative duties.

The role requires strong communication, organization, and basic technical skills to troubleshoot office equipment and coordinate vendor relationships. The position involves welcoming visitors, managing schedules, maintaining records, and supporting building operations.