Faculty Administrative Coordinator

Washington University in St. Louis; St. Louis (MO); On-site; USD 24,796 - 37,195; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Transit benefits

Retirement plan

Job summary

Washington University in St. Louis is seeking an administrative support professional to provide general office and document preparation assistance for a department or staff group. The role involves calendar management, travel arrangements, and coordination of conference registrations.

The position is full-time with typical 40-hour weeks, located on campus in St. Louis. Candidates should have a high school diploma and relevant office experience; proficiency with Microsoft Office is essential.

Qualifications

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Administrative experience with office support.
• Ability to travel to on- and off-campus locations.

Responsibilities

• Provides administrative assistance to multiple faculty members.
• Maintains faculty calendars, schedules meetings both in person and virtual. Assists with conference registration, travel arrangements and expense reimbursements according to guidelines.
• Maintains physician curriculum vitae and Missouri/Illinois licensure.
• Assists with physician re-credentialing of hospital privileges every two years.
• Prepare correspondence as needed. Assists physician in completing forms, scans and faxes documents, prepares copies as needed, maintains files (electronic and hard).
• Responds to EPIC tasks as needed.
• Answers phone and greet visitors; responds to inquiries and provides information using established guidelines or refers to appropriate individual.
• Receives, sorts and distributes mail.
• Performs other duties as assigned.

Skills

Adaptability

Communication

Computer Literacy

Detail‑Oriented

Interpersonal Communication

Multitasking

Organizing

Education

High school diploma or equivalent

Tools

Microsoft Access

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Washington University in St. Louis is seeking an administrative support professional to provide general office and document preparation assistance for a department or staff group. The role involves calendar management, travel arrangements, and coordination of conference registrations.

The position is full-time with typical 40-hour weeks, located on campus in St. Louis. Candidates should have a high school diploma and relevant office experience; proficiency with Microsoft Office is essential.