Administrative Coordinator II - Office Ops & Scheduling

Washington University; St. Louis (MO); On-site; USD 44,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Transit U-Pass

Tuition assistance for you and family

Caregiver leave

Job summary

Washington University in St. Louis is seeking an experienced administrator to coordinate staff services, interoffice activities, schedules, and related administrative needs.

The role involves preparing reports and materials for department leadership, maintaining regulatory records, and overseeing purchasing sources with vendor terms. Responsibilities include supporting payroll processing, budget monitoring, and assisting visitors and department staff.

Qualifications

• High school diploma or equivalent.
• 3 Years relevant experience.
• Driver's license not required.

Responsibilities

• Coordinates staff services, interoffice activities, schedules, and administrative needs.
• Administers reports, minutes, correspondence and materials for department direction.
• Maintains policies, procedures and regulatory records for license, reports and notifications as necessary.
• Evaluates purchasing sources and assists with vendor terms.
• Maintains department keys, locks and mailboxes; coordinates supplies distribution.

Skills

Computer literacy

Budgeting

Payroll processing

Vendor relations

Supervision of staff

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Workday

Payroll Systems

Office Equipment

Job description

Washington University in St. Louis is seeking an experienced administrator to coordinate staff services, interoffice activities, schedules, and related administrative needs.

The role involves preparing reports and materials for department leadership, maintaining regulatory records, and overseeing purchasing sources with vendor terms. Responsibilities include supporting payroll processing, budget monitoring, and assisting visitors and department staff.