Senior Administrative Lead: Campus Ops & Projects

Medical College of Wisconsin; Wauwatosa (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Healthcare coverage

403B retirement

Vacation and holidays

Tuition reimbursement

Parental leave

Employee assistance program (EFAP)

Pet insurance

On-campus fitness facility

Discounts

Job summary

Medical College of Wisconsin is seeking an experienced administrative support professional to handle routine and advanced duties with discretion. You will act as the campus front line, manage schedules and events, prepare reports, and support budgets.

The role requires strong communication, organizational skills, and proficiency in Microsoft Office. This on-site position offers a comprehensive benefits package and opportunities to contribute across departments.

Qualifications

• Knowledge of administrative and clerical procedures, including word processing and records management.
• Demonstrated customer service skills with students, staff, and external stakeholders.
• Strong organizational and time management abilities to meet deadlines in a fast-paced environment.
• Effective written and verbal communication skills.
• Proficiency in Microsoft Office and office technologies.

Responsibilities

• Serve as the first point of contact for visitors and coordinate campus tours.
• Anticipate actions and lead administrative projects to improve operations.
• Compose confidential correspondence as needed.
• Use MS Office to develop macros and templates.
• Proofread and format documents for accuracy.
• Screen calls and resolve inquiries.
• Coordinate schedules, meetings, travel, and campus events.
• Compile data from multiple sources to prepare reports.
• Order and maintain office supplies; support equipment.
• Assist in budget preparation and monitor expenditures.
• Process payments, requisitions, and invoices.
• Distribute mail and organize filing systems.
• Provide basic audiovisual and tech support for meetings.
• Act as liaison among faculty, staff, students, and partners.
• Support special projects by tracking activities and deadlines.

Skills

Administrative procedures

Customer service

Organizational skills

Written and verbal communication

Microsoft Office

Confidentiality

Time management

Education

High school diploma

Associate degree

Job description

Medical College of Wisconsin is seeking an experienced administrative support professional to handle routine and advanced duties with discretion. You will act as the campus front line, manage schedules and events, prepare reports, and support budgets.

The role requires strong communication, organizational skills, and proficiency in Microsoft Office. This on-site position offers a comprehensive benefits package and opportunities to contribute across departments.