Senior Administrative Lead: Calendar & Events

The University of Texas at Austin; Austin (TX); Hybrid; USD 45,000 - 55,000; Full time

Job summary

The University of Texas is seeking a Senior Administrative Associate in Austin, TX to provide high-level administrative support for the Dell Medical School. The role includes calendar management, travel arrangements, correspondence, and document control to ensure smooth office operations.

You will coordinate meetings, assist with budgeting entries, and maintain confidential records while serving as a liaison across departments.

Qualifications

• High school diploma or GED with at least 5 years in administrative/support roles.
• At least 2 years in Administrative Assistant or Administrative Associate levels.
• Preferred: academic healthcare experience, familiarity with UT policies, advanced MS Office, calendar management.

Responsibilities

• Manages complex calendars and scheduling with prioritization and flexibility.
• Handles reception duties, manages calls and visitors, and drafts routine correspondence.
• Coordinates meetings, travel, accommodations, and reimbursements for the Dean's Office.
• Maintains documents, logs, databases, and ensures confidentiality and security of sensitive information.
• Manages office supply inventory and interacts with vendors for purchases.
• Provides support to events, including logistics and minutes as needed.

Skills

Office tools

Databases

CRM tools

MS Office

Data entry

Communication skills

Education

High School Diploma or GED

Tools

CRM systems

Job description

The University of Texas is seeking a Senior Administrative Associate in Austin, TX to provide high-level administrative support for the Dell Medical School. The role includes calendar management, travel arrangements, correspondence, and document control to ensure smooth office operations.

You will coordinate meetings, assist with budgeting entries, and maintain confidential records while serving as a liaison across departments.