Senior Administrative Associate: Strategic Office Operations

University of Texas at Austin; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

University of Texas at Austin is seeking a Senior Administrative Associate to provide high-level administrative support for the Department of Women’s Health in Austin, TX. The role requires managing complex calendars, coordinating meetings, handling correspondence, and maintaining records to support efficient office operations.

Responsibilities include calendar management, communications, meeting coordination, document handling, and financial support such as travel and budget processes.

Qualifications

• High School Diploma/GED.
• At least 5 years of experience in supportive administrative/clerical function, including 2 years of experience at either the Administrative Assistant or the Administrative Associate level.

Responsibilities

• Calendar management and scheduling to prioritize work and meet deadlines.
• Communication management, including handling emails and calls and correspondence logs.
• Meeting and project coordination, including research and minutes for meetings.
• Document management, including reports, presentations, and confidential records.
• Financial support tasks such as travel, purchasing, budget preparation, reconciliations, and reimbursements.

Skills

Calendar management

Communication

Meeting coordination

Document management

Financial support

Microsoft Office

Education

High School Diploma/GED

Bachelors Degree

Tools

Microsoft Office

Job description

University of Texas at Austin is seeking a Senior Administrative Associate to provide high-level administrative support for the Department of Women’s Health in Austin, TX. The role requires managing complex calendars, coordinating meetings, handling correspondence, and maintaining records to support efficient office operations.

Responsibilities include calendar management, communications, meeting coordination, document handling, and financial support such as travel and budget processes.