Senior Administrative Lead: Complex Calendars & Events

The University of Texas at Austin; Texas; On-site; USD 45,000 - 55,000; Full time

Job summary

The University of Texas at Austin's Dell Medical School seeks a Senior Administrative Associate to provide high-level administrative support across departments in Austin, TX. The role emphasizes managing complex calendars, coordinating meetings, handling correspondence, and maintaining confidential records to ensure efficient operations.

The position requires strong organizational and communication skills, experience with office software and CRM tools, and the ability to prioritize multiple

Qualifications

• High School Diploma or GED with at least 5 years of experience in supportive administrative/clerical functions, including 2 years at Administrative Assistant or Administrative Associate level.
• Relevant education and experience may be substituted as appropriate

Responsibilities

• Manages complex calendars and schedules for leaders.
• Handles correspondence and prepares routine messages.
• Coordinates meetings, events, and travel logistics.
• Maintains records and documents; ensures confidentiality.
• Supports annual budget processes and travel/purchasing.
• Tracks program metrics and reports for portfolio management.
• Liaises between leaders and staff; maintains relationships.

Skills

Calendar management

Communication skills

Meeting coordination

Data entry

Project coordination

CRM tools

Attention to detail

Team collaboration

Education

High School Diploma or GED

Tools

Microsoft Office Suite

CRM tools

Job description

The University of Texas at Austin's Dell Medical School seeks a Senior Administrative Associate to provide high-level administrative support across departments in Austin, TX. The role emphasizes managing complex calendars, coordinating meetings, handling correspondence, and maintaining confidential records to ensure efficient operations.

The position requires strong organizational and communication skills, experience with office software and CRM tools, and the ability to prioritize multiple