Clinical Operations Administrative Lead

The University of Texas at Austin; Austin (TX); On-site; USD 42,303 - 57,233; Full time

Job summary

The University of Texas at Austin is seeking a Senior Administrative Associate, Clinical Operations in Austin, TX. This role provides high-level administrative support, managing complex schedules, coordinating meetings, handling correspondence, and maintaining records to ensure efficient office operations aligned with departmental goals.

Key responsibilities include calendar management, travel coordination, event planning, document control, and financial support such as reimbursements.

Qualifications

• High School Diploma or GED with 5+ years of administrative experience.
• Experience with Google Suite, Trayt, Slack, Athena, Calendly.

Responsibilities

• Manage complex calendars and schedules for department leadership.
• Coordinate meetings and travel, and prepare agendas and minutes.
• Handle correspondence and maintain records and databases.
• Coordinate project activities across departments and external partners.
• Maintain program documentation, SOPs, and dashboards.
• Process travel and purchasing reimbursements and assist with budget tasks.
• Support onboarding, training, and program initiatives.

Skills

Calendar management

Communication

Meeting coordination

Document management

Financial administration

Project coordination

Office software

Education

High School Diploma or GED with 5+ years administrative experience

Tools

Google Suite

Trayt

Slack

Athena

Calendly

CRM tools

Microsoft Office

Job description

The University of Texas at Austin is seeking a Senior Administrative Associate, Clinical Operations in Austin, TX. This role provides high-level administrative support, managing complex schedules, coordinating meetings, handling correspondence, and maintaining records to ensure efficient office operations aligned with departmental goals.

Key responsibilities include calendar management, travel coordination, event planning, document control, and financial support such as reimbursements.