Executive Support Admin: Calendar, Travel & Meetings

UTHealth Houston; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid medical premiums

Generous time off

Longevity Pay

Retirement plan

Wellness programs

Employee discounts

Job summary

UTHealth Houston is seeking a Full-Time Administrative Assistant in Houston, TX to support the Executive Director and department leadership. You’ll manage complex calendars, coordinate travel, process invoices, and organize events for visiting speakers and guests.

The ideal candidate is highly organized, proficient with Word, Excel, PowerPoint and Outlook, and familiar with UTHealth systems such as FMS, Coupa and PeopleSoft.

Qualifications

• Four or more years of related work experience required.
• Experience scheduling, maintaining calendars and travel itineraries required.
• Experience preparing meeting materials or general reports preferred.

Responsibilities

• Schedules and maintains calendars and travel itineraries; coordinates related arrangements.
• Composes correspondence and reports; prepares graphs, tables, and manuscripts.
• Manages meetings and rooms; invites participants and arranges refreshments/equipment.
• Develops filing systems; maintains files, records and reports.
• Receives, classifies, reconciles, and summarizes documents/information.
• Handles confidential information and provides back-up for other staff.

Skills

Office software

Education

High School diploma

Associates degree

Tools

UTHealth financial systems

Job description

UTHealth Houston is seeking a Full-Time Administrative Assistant in Houston, TX to support the Executive Director and department leadership. You’ll manage complex calendars, coordinate travel, process invoices, and organize events for visiting speakers and guests.

The ideal candidate is highly organized, proficient with Word, Excel, PowerPoint and Outlook, and familiar with UTHealth systems such as FMS, Coupa and PeopleSoft.