Strategic Executive Assistant to Healthcare Leaders

The University of Texas at Austin; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

The University of Texas at Austin is seeking an Executive Assistant to provide high-level support to senior executives within Dell Medical School. This role manages calendars, coordinates meetings, handles correspondence, and ensures efficient workflow in a large department.

You will work with administrative staff, department heads, and external partners to support complex decisions, travel planning, budgets, and reporting while maintaining confidentiality and professional standards.

Qualifications

• Bachelor’s degree required.
• Five years of supportive administrative experience, with 2 years at Administrative Associate or Senior Administrative Associate level.
• Proficiency with MS Office Suite and CRM tools; strong written and verbal communication.

Responsibilities

• Calendar Management & Scheduling: manage complex calendars and priorities with responsive decision-making.
• Communication Management: handle emails, calls, and prepare routine correspondence for executives.
• Meeting & Project Coordination: research, data compilation, and cross-department coordination.
• Document Management: prepare reports/presentations and maintain confidential files.
• Financial Support: process travel, purchasing, reimbursements, and assist budget-related tasks.

Skills

Verbal communication

Written communication

CRM tools

Office tools proficiency

Data entry

Education

Bachelor’s degree

Tools

Microsoft Office Suite

UT Financial Systems (Define/FRMS/Point Plus/UT Market)

Job description

The University of Texas at Austin is seeking an Executive Assistant to provide high-level support to senior executives within Dell Medical School. This role manages calendars, coordinates meetings, handles correspondence, and ensures efficient workflow in a large department.

You will work with administrative staff, department heads, and external partners to support complex decisions, travel planning, budgets, and reporting while maintaining confidentiality and professional standards.