Administrative Coordinator II: Office & Budget Operations

Washington University in St. Louis; St. Louis (MO); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Up to 22 days of vacation

10 recognized holidays and sick time

Competitive health insurance packages

Job summary

Washington University in St. Louis is seeking a capable administrative professional to coordinate office functions, schedules, and programs with minimal supervision.

The role involves handling reports, correspondence, and department materials for leadership. Responsibilities include maintaining policies, supplier coordination, building maintenance coordination, and performing payroll/clerical tasks as needed.

Qualifications

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Relevant experience (3 years) noted in the posting.
• No specific certification or professional license required for this position.

Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
• Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
• Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements.
• Maintains all department keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received.
• Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks.
• Develops budget reports and implements financial monitors, cost transfers and payroll/purchasing processing.
• Assists with visitors and customers questions and needs.
• Assists with payroll processing and other clerical functions when needed.
• May supervise other nonexempt staff.
• Performs other duties as assigned.

Skills

Computer literacy

Financial applications

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office equipment

Payroll systems

Supervision

Workday software

Education

High school diploma

Job description

Washington University in St. Louis is seeking a capable administrative professional to coordinate office functions, schedules, and programs with minimal supervision.

The role involves handling reports, correspondence, and department materials for leadership. Responsibilities include maintaining policies, supplier coordination, building maintenance coordination, and performing payroll/clerical tasks as needed.