Administrative Coordinator I - Program & Office Support

Washington University in St. Louis; Ann Arbor (MI); On-site; USD 27,000 - 41,000; Full time

Benefits offered by this job

Vacation time

Health insurance

Metro U-Pass

Tuition assistance

Job summary

Washington University in St. Louis is seeking an administrative professional to provide general office support across departments. You will coordinate daily tasks, assist in program development, and manage data entry in Workday for payroll and purchasing.

The role includes event logistics and communications management, with duties spanning scheduling and travel arrangements. The ideal candidate has at least a high school diploma and 2 years of administrative experience; a bachelor’s degree is

Qualifications

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Work Experience: Administrative (2 Years)
• Skills: Not Applicable
• Driver’s License: A driver’s license is not required for this position.

Responsibilities

• Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of programs/projects.
• Assists with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
• Provides advising (answering general questions) to students, faculty; enters/updates student registration and information into appropriate databases. Assists with new course listings, provides special formatting for course offerings, plans and administers student advising reporting process.
• Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.
• Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
• Provides some general administrative support including scheduling appointments, meetings and travel arrangements.
• Performs other duties as assigned.

Skills

Computer Applications

Computer Literacy

Detail-Oriented

Interpersonal Communication

Microsoft Access

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office Procedures

Organizing

Software Program

Education

High school diploma or equivalent

Bachelor’s degree

Tools

Workday

Job description

Washington University in St. Louis is seeking an administrative professional to provide general office support across departments. You will coordinate daily tasks, assist in program development, and manage data entry in Workday for payroll and purchasing.

The role includes event logistics and communications management, with duties spanning scheduling and travel arrangements. The ideal candidate has at least a high school diploma and 2 years of administrative experience; a bachelor’s degree is