Administrative Coordinator II — Office Ops & Budgets

Washington University in St. Louis; United States; On-site; USD 29,000 - 45,000; Full time

Job summary

Washington University in St. Louis seeks an organized administrative professional to coordinate office functions, programs and schedules with minimal supervision. The role involves preparing reports, maintaining policies, and supporting department operations.

Responsibilities include budgeting, payroll/purchasing processing, and assisting visitors, staff, and vendors. A high school diploma or equivalent is required, with 3 years of relevant experience preferred. No driver’s license is required.

Qualifications

• Education: High school diploma or equivalent or combination of education and experience.
• Work Experience: Relevant Experience (3 Years)
• Certifications / Licenses: No specific certification required for this position.
• Driver's License: A driver's license is not required for this position.

Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Administers/prepares reports, minutes, correspondence, lectures and administrative materials for the department.
• Maintains departmental policies, procedures and regulatory records as necessary.
• Evaluates and recommends purchasing sources.
• Assists with telephone problems and vendor terms/agreements.
• Maintains department keys, locks and mailboxes.
• Coordinates ordering/distribution of supplies and handles material issues.
• Monitors building maintenance, places work orders and follows up with housekeeping.
• Develops budget reports and implements financial monitors, cost transfers, payroll/purchasing processing.
• Assists visitors and customers with questions.
• Assists with payroll processing and other clerical tasks.
• May supervise other nonexempt staff.

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Workday Software

Payroll Systems

Office Equipment

Supervision

Financial Applications

Computer Literacy

Job description

Washington University in St. Louis seeks an organized administrative professional to coordinate office functions, programs and schedules with minimal supervision. The role involves preparing reports, maintaining policies, and supporting department operations.

Responsibilities include budgeting, payroll/purchasing processing, and assisting visitors, staff, and vendors. A high school diploma or equivalent is required, with 3 years of relevant experience preferred. No driver’s license is required.