Administrative Specialist — Geriatric & Palliative Medicine

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Outstanding Healthcare Coverage

Tuition Reimbursement

Paid Parental Leave

EFAP — Employee Assistance Program

On campus Fitness Facility

Job summary

The Medical College of Wisconsin, Inc. is seeking an experienced administrative professional to manage complex calendars for faculty, APPs, and staff leaders. You will coordinate schedules, travel, and meetings, and provide high-level administrative support across divisions and committees.

Proficiency in Microsoft 365, Outlook, Zoom, Teams, and related scheduling tools is required. You will handle confidential documents, prepare minutes, and assist with recruitment and onboarding activities as

Qualifications

• Minimum Required Education: High school diploma
• Minimum Required Experience: 5 years of experience

Responsibilities

• Coordinate complex calendar management for faculty, APPs and staff leaders using MS Outlook and scheduling systems (Spok, Epic, Qgenda).
• Arrange meetings, travel itineraries, and prepare agendas and materials.
• Provide administrative support for faculty, APPs, committees and grants.
• Prepare confidential correspondence, reports, and minutes; follow up on action items.

Skills

Calendar management

Outlook

Microsoft 365

Zoom

Teams

Travel coordination

Document proofreading

Communication

Education

High school diploma

Tools

Spok

Epic

Qgenda

Workday

Job description

The Medical College of Wisconsin, Inc. is seeking an experienced administrative professional to manage complex calendars for faculty, APPs, and staff leaders. You will coordinate schedules, travel, and meetings, and provide high-level administrative support across divisions and committees.

Proficiency in Microsoft 365, Outlook, Zoom, Teams, and related scheduling tools is required. You will handle confidential documents, prepare minutes, and assist with recruitment and onboarding activities as