Senior Administrative Associate, Campus Operations

Oklahoma State University; Stillwater (OK); On-site; USD 28,000 - 34,000; Full time

Job summary

OSU-Stillwater is seeking an experienced administrative professional to support the school head and supervise staff when needed. The role focuses on creating efficient office systems, tracking projects, and maintaining clear records and budgets.

Candidates should have a high school diploma and substantial related experience; a bachelor’s degree is preferred. Strong communication, organizational, and Microsoft Office skills are essential to manage diverse tasks in a fast-paced university

Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date).
• Seven (7) years related experience.
• Post-secondary education may substitute for years of required experience.
• Excellent verbal and written communication skills with strong organizational and interpersonal abilities.

Responsibilities

• Provide direct support to the school head, contributing to efficient and effective operation of the school.
• Provide supervision of school support staff in the absence of the school head and as requested.
• Provide office services by implementing administrative systems, procedures and policies and monitoring administrative projects.
• Create and revise systems and procedures by analyzing operating practices, record keeping systems, budgetary and personnel requirements, and implementing changes.
• Work with other administrative support staff by assigning tasks, providing information, and ensuring completion of tasks and projects.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Provide information by answering questions and requests.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional groups and establishing strong external contacts.

Skills

Verbal & written communication

Organizational skills

Interpersonal skills

Professional demeanor

Education

Bachelor's degree

High School/GED

Tools

Microsoft Office

Job description

OSU-Stillwater is seeking an experienced administrative professional to support the school head and supervise staff when needed. The role focuses on creating efficient office systems, tracking projects, and maintaining clear records and budgets.

Candidates should have a high school diploma and substantial related experience; a bachelor’s degree is preferred. Strong communication, organizational, and Microsoft Office skills are essential to manage diverse tasks in a fast-paced university