Strategic Executive Admin Assistant – Student Success Office

Oklahoma State University; Stillwater (OK); On-site; USD 30,000 - 37,000; Full time

Job summary

Oklahoma State University in Stillwater is seeking an Executive Administrative Assistant to support the Office of Student Success. You will coordinate calendars, prepare agendas/minutes, and manage finances for the Associate and Assistant Provosts.

The role requires independent judgment, discretion with sensitive information, and the ability to drive cross-campus collaboration to support retention initiatives.

Qualifications

• High School/GED required; degree conferred by start date
• At least five years of related experience
• Excellent verbal and written communication
• Ability to handle confidential information per FERPA

Responsibilities

• Coordinate the calendars of the complex committee structure related to student success and retention
• Prepare and disseminate meeting agendas and minutes
• Manage calendars for the Associate and Assistant Provosts
• Prepare and maintain reports related to retention and student success
• Lead purchasing, travel, budget, and payroll processes for the unit
• Maintain communications flow for the advising community

Skills

Verbal communication

Written communication

Administrative knowledge

Budget knowledge

Organizational skills

Interpersonal skills

Independent work

FERPA compliance

Education

Bachelor's

Job description

Oklahoma State University in Stillwater is seeking an Executive Administrative Assistant to support the Office of Student Success. You will coordinate calendars, prepare agendas/minutes, and manage finances for the Associate and Assistant Provosts.

The role requires independent judgment, discretion with sensitive information, and the ability to drive cross-campus collaboration to support retention initiatives.