Executive Administrative Assistant

Oklahoma-State-University; Stillwater (OK); On-site; USD 30,000 - 37,000; Full time

Job summary

OSU-Stillwater is seeking an Executive Administrative Assistant to support the Office of Student Success. The role requires discretion, independent judgement, and the ability to coordinate complex calendars and cross-campus interactions.

You will manage calendars for senior officials, prepare agendas and minutes, and oversee purchasing, travel, and payroll functions while maintaining communications with the advising community and preparing retention-related reports.

Qualifications

• Five years of related experience.
• Excellent verbal and written communication skills.
• Administrative and budgetary knowledge and skills.
• Ability to work independently and coordinate projects.

Responsibilities

• Coordinate calendars for student success committees.
• Prepare agendas and minutes for meetings.
• Manage calendars for the Associate and Assistant Provosts.
• Oversee purchasing, travel, budget, and payroll.
• Maintain communications for advising and prepare retention reports.

Education

High School/GED

Bachelor's

Job description

Campus

OSU-Stillwater

Contact Name & Email

Shannon Baker, [e-mail]

Work Schedule

Monday-Friday, 8:00-5:00

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$21.64 - $26.82

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by 2026-11-16 to ensure full consideration.

Special Instructions to Applicants

For full consideration, please submit a resume, cover letter, and contact information for three references.

About this Position

This position serves the Office of Student Success and reports to the Associate Provost for Student Success. The Executive Administrative Assistant will need to demonstrate independent judgement, to anticipate executive needs, represent the office in cross-campus interactions, and manage high-level administrative functions that free executive leadership to focus on strategic priorities. They will be responsible for coordinating the calendars of the complex committee structure related to student success and retention; they are also responsible for preparation and dissemination of meeting agendas and minutes. In addition, they will manage the calendars for the Associate and Assistant Provosts. A high level of discretion and professionalism is required in this position, as the individual will be required to handle sensitive information. They will also serve as the unit lead for purchasing, travel, budget, and payroll. They will maintain the communications flow for the advising community and prepare and maintain reports related to retention and student success.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• Five years of related experience.

Post-secondary education may substitute for years of required experience.

Skills, Proficiencies, and/or Knowledge:

Excellent verbal and written communication skills. Administrative and budgetary knowledge and skills. Excellent organizational and interpersonal skills. Ability to work independently and to initiate/coordinate projects and follow through to completion. Ability to handle confidential information, with good knowledge of FERPA regulations.

Preferred Qualifications

• Bachelor's