Administrative Associate

Oklahoma State University; Stillwater (OK); On-site; USD 28,000 - 34,000; Full time

Job summary

OSU-Stillwater is seeking an experienced administrative professional to support the school head and supervise staff when needed. The role focuses on creating efficient office systems, tracking projects, and maintaining clear records and budgets.

Candidates should have a high school diploma and substantial related experience; a bachelor’s degree is preferred. Strong communication, organizational, and Microsoft Office skills are essential to manage diverse tasks in a fast-paced university

Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date).
• Seven (7) years related experience.
• Post-secondary education may substitute for years of required experience.
• Excellent verbal and written communication skills with strong organizational and interpersonal abilities.

Responsibilities

• Provide direct support to the school head, contributing to efficient and effective operation of the school.
• Provide supervision of school support staff in the absence of the school head and as requested.
• Provide office services by implementing administrative systems, procedures and policies and monitoring administrative projects.
• Create and revise systems and procedures by analyzing operating practices, record keeping systems, budgetary and personnel requirements, and implementing changes.
• Work with other administrative support staff by assigning tasks, providing information, and ensuring completion of tasks and projects.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Provide information by answering questions and requests.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional groups and establishing strong external contacts.

Skills

Verbal & written communication

Organizational skills

Interpersonal skills

Professional demeanor

Education

Bachelor's degree

High School/GED

Tools

Microsoft Office

Job description

Campus

OSU-Stillwater

Contact Name & Email

Chad Depperschmidt, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$20.00 - $25.00/Hourly

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by 12/9/2026 to ensure full consideration.

About this Position

• Provide direct support to the school head, contributing to efficient and effective operation of the school.
• Provide supervision of school support staff in the absence of the school head and as requested.
• Provide office services by implementing administrative systems, procedures and policies and monitoring administrative projects.
• Create and revise systems and procedures by analyzing operating practices, record keeping systems, budgetary and personnel requirements, and implementing changes.
• Work with other administrative support staff by assigning tasks, providing information, and ensuring completion of tasks and projects.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Provide information by answering questions and requests.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional groups and establishing strong external contacts.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• Seven (7) years related experience.

Post-secondary education may substitute for years of required experience.

Skills, Proficiencies, and/or Knowledge:

Excellent verbal and written communication skills. Must have excellent organizational and interpersonal skills and professional demeanor. Ability to deal tactfully with constituents, including university officials, college administrators, a diverse faculty, support staff, and students. Ability to motivate others and to encourage a team approach to problem-solving. Ability to simultaneously handle a variety of tasks in a fast-paced, high pressure environment is essential. Ability to work independently and as a member of a team. Experience with Microsoft Office applications (Word, Excel, Access, PowerPoint).

Preferred Qualifications

• Bachelor's degree
• 7 years progressively responsible experience in an administrative support position (education may substitute for experience). Experience with supervision of staff and management of a busy professional office