Administrative Support Specialist I - Senior

Oklahoma-State-University; Stillwater (OK); On-site; USD 21,000 - 28,000; Full time

Job summary

Oklahoma State University Stillwater is seeking an Administrative Support Specialist to provide comprehensive administrative and operational support for the Student Success Academic Services team. The role covers purchasing, travel coordination, personnel and payroll administration, budgeting support, scheduling, and records management in a fast-paced university environment.

The ideal candidate will have strong organizational skills, exemplary customer service, and the ability to handle multiple

Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date).
• Admin Supp Spclt I: 1 year of clerical/customer service experience.
• Admin Supp Spclt II: 2 years of clerical/customer service experience.
• Admin Supp Spclt Sr: 3 years of clerical/customer service experience.

Responsibilities

• Coordinating purchasing and financial transactions.
• Managing travel arrangements and reimbursements.
• Processing personnel and payroll documentation.
• Supporting budgeting and account reconciliation activities.
• Scheduling meetings and appointments; assisting students with scheduling and services.
• Maintaining departmental records and workflows using Slate CRM and university systems.
• Supporting events and special projects; onboarding/offboarding activities; front desk backup.

Skills

Clerical experience

Customer service

Microsoft Office

Slate CRM

Scheduling

Education

High School Diploma / GED

Tools

Slate CRM

Job description

Campus

OSU-Stillwater

Contact Name & Email

Nick Holmes, [e-mail]

Work Schedule

Monday through Friday, 8:00 a.m. - 5:00 p.m.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.00 - $20.00

Hourly

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by 2026-11-06 to ensure full consideration.

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

Office of Student Success

The Office of Student Success is seeking a detail-oriented and collaborative Administrative Support Specialist to provide comprehensive administrative and operational support for the Student Success Academic Services team. This position plays a key role in supporting department operations through purchasing, travel coordination, personnel and payroll administration, budgeting support, scheduling, student assistance, event coordination, and records management. The successful candidate will help ensure efficient, accurate, and responsive services that support student success initiatives and the overall mission of the department.

Key responsibilities include coordinating purchasing and financial transactions; managing travel arrangements and reimbursements; processing personnel and payroll documentation; supporting budgeting and account reconciliation activities; coordinating calendars, meetings, and appointments; assisting students with scheduling and connecting to appropriate services; maintaining departmental records and workflows using Slate CRM and other university systems; supporting department events and special projects; assisting with onboarding and offboarding activities; and providing backup front desk support as needed.

The ideal candidate will possess strong organizational skills, attention to detail, excellent customer service abilities, and the capacity to manage multiple priorities in a fast-paced environment. Experience with administrative operations, budgeting, purchasing, payroll, scheduling, and event coordination is preferred.

Join a dedicated team committed to enhancing the student experience and supporting student success across the university. Learn more about the Office of Student Success at success.okstate.edu.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Admin Supp Spclt I: 1 year of clerical/customer service experience.

  Admin Supp Spclt II: 2 years of clerical/customer service experience.

  Admin Supp Spclt Sr: 3 years of clerical/customer service experience.

Post-secondary education may substitute for years of required experience.

Skills, Proficiencies, and/or Knowledge:

Excellent organizational and communication skills, proficiency with Microsoft Office and various web browsers. Must be able to work in close proximity to another staff member in a high-traffic area. Must present a positive attitude in a stressful work environment and practice extreme customer service. Must be comfortable learning and using new technology.

Preferred Qualifications

• Bachelor's