Executive Administrative Assistant AS7027

Oklahoma State University; Stillwater (OK); On-site; USD 30,000 - 37,000; Full time

Job summary

Oklahoma State University in Stillwater is seeking an Executive Administrative Assistant to support the Office of Student Success. You will coordinate calendars, prepare agendas/minutes, and manage finances for the Associate and Assistant Provosts.

The role requires independent judgment, discretion with sensitive information, and the ability to drive cross-campus collaboration to support retention initiatives.

Qualifications

• High School/GED required; degree conferred by start date
• At least five years of related experience
• Excellent verbal and written communication
• Ability to handle confidential information per FERPA

Responsibilities

• Coordinate the calendars of the complex committee structure related to student success and retention
• Prepare and disseminate meeting agendas and minutes
• Manage calendars for the Associate and Assistant Provosts
• Prepare and maintain reports related to retention and student success
• Lead purchasing, travel, budget, and payroll processes for the unit
• Maintain communications flow for the advising community

Skills

Verbal communication

Written communication

Administrative knowledge

Budget knowledge

Organizational skills

Interpersonal skills

Independent work

FERPA compliance

Education

Bachelor's

Job description

Campus

OSU-Stillwater

Contact Name & Email

Shannon Baker, [e-mail]

Work Schedule

Monday-Friday, 8:00-5:00

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$21.64 - $26.82

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by 2026-11-16 to ensure full consideration.

Special Instructions to Applicants

For full consideration, please submit a resume, cover letter, and contact information for three references.

About This Position

This position serves the Office of Student Success and reports to the Associate Provost for Student Success. The Executive Administrative Assistant will need to demonstrate independent judgement, to anticipate executive needs, represent the office in cross-campus interactions, and manage high-level administrative functions that free executive leadership to focus on strategic priorities. They will be responsible for coordinating the calendars of the complex committee structure related to student success and retention; they are also responsible for preparation and dissemination of meeting agendas and minutes. In addition, they will manage the calendars for the Associate and Assistant Provosts. A high level of discretion and professionalism is required in this position, as the individual will be required to handle sensitive information. They will also serve as the unit lead for purchasing, travel, budget, and payroll. They will maintain the communications flow for the advising community and prepare and maintain reports related to retention and student success.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• Five years of related experience.

Skills, Proficiencies, And/or Knowledge

Post-secondary education may substitute for years of required experience. Excellent verbal and written communication skills. Administrative and budgetary knowledge and skills. Excellent organizational and interpersonal skills. Ability to work independently and to initiate/coordinate projects and follow through to completion. Ability to handle confidential information, with good knowledge of FERPA regulations.

Preferred Qualifications

• Bachelor's