Senior Administrative Assistant – Travel & Office Coordination

Winstar; Sulphur (OK); On-site; USD 35,000 - 55,000; Full time

Job summary

The Chickasaw Nation is seeking an Administrative Specialist to provide comprehensive support to a department and its Manager. The role includes clerical work, receptionist duties, and project-based tasks to project a professional image and ensure excellent customer service.

Key responsibilities include travel coordination, meeting minutes, calendar maintenance, report preparation, and budget support. Candidates should be proficient with Microsoft Office, have 2 years of related experience, and

Qualifications

• Requires proficiency in Microsoft Office applications and standard office equipment.
• Experience with document handling, filing systems, and record-keeping processes.
• Good communication and organizational skills are essential.

Responsibilities

• Supports travel and scheduling tasks to ensure timely operations.
• Maintains calendar, meetings, and correspondence for the department.
• Prepares reports and distributes documents for meetings.
• Respects confidentiality and handles sensitive information appropriately.
• Manages office supplies and equipment to ensure smooth daily work.
• Performs general clerical duties and front-desk coverage as needed.
• Assists with budget tracking and timekeeping systems as required.

Skills

Microsoft Office

Printers and scanners

Education

High School, GED or Equivalent

Associates Degree in related field

Associate’s degree or years of experience in lieu of degree

Job description

The Chickasaw Nation is seeking an Administrative Specialist to provide comprehensive support to a department and its Manager. The role includes clerical work, receptionist duties, and project-based tasks to project a professional image and ensure excellent customer service.

Key responsibilities include travel coordination, meeting minutes, calendar maintenance, report preparation, and budget support. Candidates should be proficient with Microsoft Office, have 2 years of related experience, and