Administrative Assistant – Office & Scheduling Pro

783 Technology Trends Group, LLC; Oklahoma City (OK); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) Immediate Vesting

Life Insurance

Short-Term Disability

Long-Term Disability

Paid Time Off

Federal Holidays

Professional Development Assistance

Legal Aid Assistance Program

Job summary

Chickasaw Nation Industries, Inc. (CNI) seeks an Administrative Assistant to provide a broad range of administrative and operations support, handling multiple priorities within a federal contractor environment.

Responsibilities include preparing reports, maintaining files, screening calls, scheduling meetings, taking minutes, organizing events, and ensuring confidentiality. Requires a high school diploma and 0–1 year of relevant experience; medical terminology preferred.

Qualifications

• Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment, and property.
• Experience with high-volume calls.
• Experience with medical terminology is preferred.

Responsibilities

• Helps prepare and distribute reports or other communications on a regular schedule.
• Helps maintain files, databases, and archives of relevant records.
• Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.
• Schedules and coordinates meetings, travel, and other group activities.
• Takes meeting minutes and distributes them to relevant parties.
• Helps organize office events and meetings, including logistical arrangements.
• Maintains confidentiality of sensitive information and ensures compliance with company policies.

Skills

High-volume calls

Medical terminology familiarity

Education

High school diploma or GED

Job description

Chickasaw Nation Industries, Inc. (CNI) seeks an Administrative Assistant to provide a broad range of administrative and operations support, handling multiple priorities within a federal contractor environment.

Responsibilities include preparing reports, maintaining files, screening calls, scheduling meetings, taking minutes, organizing events, and ensuring confidentiality. Requires a high school diploma and 0–1 year of relevant experience; medical terminology preferred.