Executive Administrative Specialist – Federal Office Support

Chickasaw Nation Industries, Inc.; Washington (District of Columbia); Hybrid; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) Immediate Vesting

Life Insurance

Disability Insurance

Paid Time Off

Federal Holidays

Job summary

Chickasaw Nation Industries, Inc. is seeking an Administrative Support IV to assist the division manager and executives at the Federal Aviation Administration. The role requires coordinating calendars, travel, and communications while maintaining compliance with federal regulations.

The candidate will manage meetings, prepare minutes, and support document workflow using SharePoint and CASTLE timekeeping. This is a full-time position with comprehensive benefits available to eligible employees.

Qualifications

• High School Diploma or GED and ten years relevant experience or equivalent combination of education/experience.

Responsibilities

• Liaise with executives and staff, exercising discretion and good judgment.
• Answer phones professionally, direct inquiries, and take messages as required.
• Support calendar management and appointment scheduling for division managers/executives.
• Coordinate video/teleconferences, track RSVP and attendance, and distribute minutes.
• Keep leadership informed of commitments and responsibilities with proactive follow-up.
• Analyze multiple data sources to identify problems and solutions.
• Review interoffice communications and update SharePoint with documents and data.

Skills

Office administration

Communication skills

Calendar management

Travel coordination

Data analysis

Microsoft Office

Education

High School Diploma or GED

Tools

CASTLE timekeeping

E2 Travel System

SharePoint

Microsoft Office

Job description

Chickasaw Nation Industries, Inc. is seeking an Administrative Support IV to assist the division manager and executives at the Federal Aviation Administration. The role requires coordinating calendars, travel, and communications while maintaining compliance with federal regulations.

The candidate will manage meetings, prepare minutes, and support document workflow using SharePoint and CASTLE timekeeping. This is a full-time position with comprehensive benefits available to eligible employees.