Senior Administrative Assistant to Directors | Global Ops

Adobe; San Francisco (CA); On-site; USD 109,000 - 158,000; Full time

Job summary

Adobe is seeking a highly organized Senior Administrative Assistant to support three senior directors on the Admin Team. This role thrives in a fast-paced environment and enables executive success through outstanding support and operational excellence.

The successful candidate will coordinate complex meetings across global time zones, manage calendars, arrange travel, and handle expense processing while maintaining confidentiality and building strong working relationships with Adobe leaders in

Qualifications

• Bachelor’s degree or equivalent work experience.
• 5+ years of experience in coordination, administrative or operations capacity.
• Experience supporting executives at high levels; ability to quickly build relationships and partner with leaders.
• Previous experience in a tech environment is a plus.
• Strong proficiency in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint), Slack, and familiarity with Concur or other expense-reporting software.
• Ability to work autonomously and prioritize work, handle interruptions, changing priorities and stay calm under pressure.
• Positive, proactive and can-do attitude in a fast-paced, evolving global environment.
• Excellent interpersonal, written, and verbal communication skills.
• Handles confidential information with integrity and exercises discretion.
• Eagerness to build a network with other administrative professionals at Adobe.
• This role will be based out of our San Francisco office.

Responsibilities

• Coordinate complex meetings across global time zones, including internal and external meetings with executives and key customers.
• Manage the team calendar, ensuring meetings are kept up to date with accurate agendas and attendees.
• Arrange business travel with the ability to anticipate changes and adapting itineraries accordingly.
• Process business expense reimbursement requests, invoices and PO handling with precision.
• Assist with onboarding needs including workspace and equipment setup, and ongoing team logistics.
• Maintain team distribution lists, organizational charts, and review key data with meticulous attention to detail.
• Plan and execute team events, offsites, and large-scale meetings such as All Hands, ensuring a seamless experience, and help shape team culture.
• Partner regularly with other Executive and Administrative Assistants to support broader team goals.
• Problem solving - anticipate and resolve challenges with initiative and efficiency, proactively identifying ways to enhance workflows and team efficiency.

Skills

Meeting coordination

Executive support

Calendar management

Travel coordination

Expense processing

Onboarding support

Team coordination

Event planning

Discretion & confidentiality

Administrative communication

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Office

Slack

Concur or expense reporting software

Job description

Adobe is seeking a highly organized Senior Administrative Assistant to support three senior directors on the Admin Team. This role thrives in a fast-paced environment and enables executive success through outstanding support and operational excellence.

The successful candidate will coordinate complex meetings across global time zones, manage calendars, arrange travel, and handle expense processing while maintaining confidentiality and building strong working relationships with Adobe leaders in