Senior Executive Assistant to Global Directors

Adobe Inc.; San Jose (CA); On-site; USD 109,000 - 158,000; Full time

Job summary

Adobe Inc. is seeking a Senior Administrative Assistant to support two senior directors in Research and AI Technology Org.

The role focuses on enabling executive success through organized operations, scheduling, travel planning and confidential handling of information. The position requires 5+ years of coordination/administrative experience, strong MS Office and collaboration skills, and the ability to manage priorities in a fast-paced tech environment.

Qualifications

• Bachelor's degree or equivalent work experience.
• 5+ years of experience in coordination, administrative or operations capacity.
• Experience supporting executives at high levels and building relationships with leaders.

Responsibilities

• Coordinate complex meetings across global time zones, including internal and external meetings with executives and key customers.
• Manage the team calendar with accurate agendas and attendees.
• Arrange business travel and adapt itineraries as needed.
• Process expense reimbursements, invoices and PO handling with precision.
• Assist with onboarding needs including workspace and equipment setup and ongoing team logistics.
• Maintain team distribution lists, org charts, and review key data with attention to detail.
• Plan and execute team events and large meetings, shaping team culture.
• Partner with other Assistants to support broader team goals.
• Identify and resolve workflow challenges to improve efficiency.

Skills

Coordinate meetings

Executive support

Discretion with confidential info

Relationship building

Time management

Communication skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint)

Slack

Concur or expense software

Job description

Adobe Inc. is seeking a Senior Administrative Assistant to support two senior directors in Research and AI Technology Org.

The role focuses on enabling executive success through organized operations, scheduling, travel planning and confidential handling of information. The position requires 5+ years of coordination/administrative experience, strong MS Office and collaboration skills, and the ability to manage priorities in a fast-paced tech environment.