Executive Assistant to 3 Directors - Multi-Director Support

TheCorporate; Oakland (CA); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

On-site work

Local Bay Area travel

Job summary

TheCorporate in Oakland, CA is seeking an experienced Senior Director’s Assistant to provide high-level administrative and operational support to three Directors. Responsibilities include managing calendars, coordinating meetings and travel, and preparing executive communications.

This on-site role is for Sep 14, 2026 – Jan 15, 2027 and requires discretion and strong organizational skills. The ideal candidate will excel in handling multiple priorities, maintaining confidentiality, and

Qualifications

• High school diploma or GED required.
• 2+ years supporting multiple Director-level leaders or above.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Attention to detail and discretion with confidential information.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• On-site work 5 days/week in Oakland, CA with local travel as needed.

Responsibilities

• Manage calendars for three Directors, including scheduling, rescheduling, and prioritizing meetings.
• Coordinate meeting logistics and participants, rooms, and virtual platforms.
• Prepare and format executive communications, presentations, agendas, and reports.
• Track action items and follow up on deadlines and open issues.
• Coordinate travel, itineraries, events, and local office support.
• Process invoices, purchase orders, and expense reports.

Skills

Calendar management

Executive support

Discretion

Communication

Time management

Problem solving

Education

High school diploma or GED

Associate’s degree (preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

TheCorporate in Oakland, CA is seeking an experienced Senior Director’s Assistant to provide high-level administrative and operational support to three Directors. Responsibilities include managing calendars, coordinating meetings and travel, and preparing executive communications.

This on-site role is for Sep 14, 2026 – Jan 15, 2027 and requires discretion and strong organizational skills. The ideal candidate will excel in handling multiple priorities, maintaining confidentiality, and