Executive Assistant to VP, Global Marketing (Flexible Hours)

Adobe; San Francisco (CA); On-site; USD 121,000 - 175,000; Full time

Job summary

Adobe is seeking an Executive Assistant to support the Vice President of the Global Marketing Organization (GMO). This role involves close collaboration with executive clients, partners, senior management, and multiple departments to deliver flawless end-to-end experiences.

You will manage complex calendars, travel arrangements, briefing materials, and travel expense reporting, while maintaining discretion and delivering proactive, high-quality support in a fast-paced environment.

Qualifications

• 8+ years of experience in an Executive Assistant role supporting senior executives.
• Strong communication abilities across levels and teams.
• Discretion in handling sensitive information.
• Excellent organization and attention to detail.
• Proficiency with enterprise tools like ChatGPT, Claude, and Concur.
• Advanced Microsoft Office skills.

Responsibilities

• Coordinate VP calendar management.
• Be responsive to key partners, even outside normal business hours.
• Represent Adobe and the VP with professionalism and follow‑through.
• Ensure briefing materials and context are prepared in advance of meetings.
• Arrange travel and accommodation, prepare expense reports, and coordinate team events.
• Liaise with internal groups including exec comms/PR, event coordinators, research/engineering, product, sales, legal, and strategy & ops.
• Prepare administrative and operational presentations, agendas, and reports.
• Participate in or lead special projects.

Skills

Calendar management

Executive support

Communication

Discretion

Travel coordination

Stakeholder management

Education

Associate’s or Bachelor's degree

Tools

ChatGPT

Claude

Concur

Microsoft Office

Job description

Adobe is seeking an Executive Assistant to support the Vice President of the Global Marketing Organization (GMO). This role involves close collaboration with executive clients, partners, senior management, and multiple departments to deliver flawless end-to-end experiences.

You will manage complex calendars, travel arrangements, briefing materials, and travel expense reporting, while maintaining discretion and delivering proactive, high-quality support in a fast-paced environment.