Senior Administrative Assistant (Substitute Pool)

Imperial Valley College; Imperial (CA); On-site; USD 57,000 - 70,000; Part time

Job summary

Imperial Valley College is seeking a Substitute-Administrative Assistant III to support the Student Services division. The role provides advanced secretarial assistance to the division head, helping to plan, organize, and coordinate clerical operations within the administrator's area.

Responsibilities include managing the office, handling confidential documents, maintaining filing systems, preparing minutes, and coordinating communications with students, staff, and external partners.

Qualifications

• Graduation from high school with college-level secretarial coursework and three years of secretarial/clerical experience, preferably in an educational setting.

Responsibilities

• Provide complex secretarial and administrative support to the division head.
• Organize and manage day-to-day office activities and filing systems.
• Receive and transcribe dictation and prepare correspondence and memoranda.
• Answer phones, greet visitors and coordinate calendar and meetings for the administrator.

Skills

Secretarial skills

Administrative support

Customer service

Education

High school diploma

College-level secretarial coursework

Tools

Dictation equipment

Office filing systems

Job description

Imperial Valley College is seeking a Substitute-Administrative Assistant III to support the Student Services division. The role provides advanced secretarial assistance to the division head, helping to plan, organize, and coordinate clerical operations within the administrator's area.

Responsibilities include managing the office, handling confidential documents, maintaining filing systems, preparing minutes, and coordinating communications with students, staff, and external partners.