Substitute Pool - Office Assistant III Continuous Applicant Pool

Imperial Valley College; California (MO); On-site; USD 29,000 - 33,000; Part time

Job summary

Imperial Valley College is seeking a Substitute Pool - Office Assistant III in Imperial, CA. The role supports Student Services- Counseling with a wide range of clerical tasks, including answering phones, preparing documents, tracking information, and assisting with scheduling and mail distribution.

The position requires a high school diploma (or equivalent) and at least two years of clerical experience; training in office practices is also considered.

Qualifications

• Graduation from high school including or supplemented by training in office practices and procedures.
• Two years of increasingly responsible clerical experience.

Responsibilities

• Provide wide variety of specialized clerical duties
• Monitor and track information; train and provide work direction to student/hourly assistants
• Reception duties: answer telephones, provide information and assistance
• Prepare, maintain and distribute reports and documents related to assignment
• Review requests and determine appropriate course of action
• Operate office equipment and manage mail and supplies
• Schedule facilities, meetings and maintain calendars
• Type correspondence and related material; format, proofread and print

Education

High school diploma or equivalent (including or supplemented by training in office practices and procedures)

Job description

Substitute Pool - Office Assistant III Continuous Applicant Pool

Salary: $21.64 Hourly
Job Type: Classified Substitute
Job Number: SUB-OAIII
Closing: Continuous
Location: 380 East Aten Road, Imperial, CA
Division: Student Services- Counseling

Representative Duties

• BASIC FUNCTION: Under direction of an assigned supervisor, perform a wide variety of specialized and technical clerical duties independently; monitor and track information; train and provide work direction to student and/or hourly office assistants as assigned.
• REPRESENTATIVE DUTIES: Provide clerical support to assigned function; serve as receptionist and answer telephones, providing information and assistance to administrative, academic and support staff and the general public; respond to electronic mail as appropriate.
• Prepare, maintain and distribute a variety of statistical or narrative documents, specifications, logs, records or reports related to assignment; assure appropriate or requested action by monitoring and following up as necessary.
• Review request for information, appeal or action and determine appropriate course of action.
• Operate a microcomputer, facsimile machine, copier, calculator and other office equipment related to assignment.
• Schedule facilities, meetings and maintain calendars; complete related reports as assigned.
• Receive, open, sort, route, and distribute mail and faxes; order store, and maintain office supplies; order forms and other items as required.
• Type correspondence, requisitions, memos, forms, reports and related material independently or from rough draft, copy, notes or oral instructions; format, proofread, edit, print, duplicate and distribute as appropriate.
• Train and provide work direction to student or hourly workers as assigned.
• Perform related duties as assigned.

Minimum Qualifications

• Any combination equivalent to: graduation from high school including or supplemented by training in office practices and procedures and two years of increasingly responsible clerical experience.
• IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

Supplemental Information

• Range 9 (CLASSIFIED SALARY SCHEDULE): Substitute/Short-Term are placed at Step 1.
• Applications in the sub-pool will remain on file for one year.

EEO Information

Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas.