Administrative Assistant II (Substitute) — Calendar & Reports

Imperial Valley College; California (MO); On-site; USD 53,000 - 64,000; Part time

Job summary

Imperial Valley College seeks an Substitute-Administrative Assistant II to provide confidential administrative support in the Classified Temporary division. The role coordinates calendars, meetings, and office workflows for the Associate Dean or Director, compiles reports, maintains files, and handles correspondence and public records requests from the campus community.

Responsibilities include organizing governance materials, preparing meeting notes, supervising student staff, budget

Qualifications

• High School graduate or equivalent.
• Two (2) years of administrative related experience.

Responsibilities

• Coordinate and maintain the calendar for meetings, events, appointments, and workshops.
• Organize and route office workflow to align with priorities and deadlines.
• Prepare correspondence, reports, and respond to public records requests.
• Coordinate and track department policies and update relevant documents.
• Assemble Board agenda items and prepare materials for review by committees.

Skills

Administrative experience

High School diploma

Education

High School diploma or equivalent

Job description

Imperial Valley College seeks an Substitute-Administrative Assistant II to provide confidential administrative support in the Classified Temporary division. The role coordinates calendars, meetings, and office workflows for the Associate Dean or Director, compiles reports, maintains files, and handles correspondence and public records requests from the campus community.

Responsibilities include organizing governance materials, preparing meeting notes, supervising student staff, budget