Entry-Level Administrative Assistant & Office Coordinator

Imperial Valley College; Imperial (CA); On-site; USD 49,000 - 64,000; Part time

Job summary

Imperial Valley College is seeking a Substitute-Administrative Assistant I to support the Administrative Services division in a fast-paced college setting. This entry-level role handles confidential administrative duties, calendar coordination, correspondence, and general office operations.

The position requires a High School diploma or equivalent and one year of administrative experience. A California driver's license may be required for certain assignments.

Qualifications

• High School graduate or equivalent and one year of administrative related experience.
• Valid California driver’s license may be required for some assignments.

Responsibilities

• Coordinate and maintain the Director/Manager's calendar, meetings, events, and appointments.
• Organize and manage office flow, prioritizing deadlines and administrative duties.
• Research information, prepare reports, and maintain files and records.
• Serve as an information resource on policies and procedures within the assigned area.
• Prepare documents, forms, and materials for applicable departments and staff.
• Draft correspondence and respond to inquiries, including public records requests.
• Manage special projects and events, records, and programs as needed.
• Supervise and provide direction to student employees in the office.
• Train office staff on policies and procedures as required.
• Greet visitors, answer calls, and refer inquiries to appropriate sources.

Skills

Calendar management

Office coordination

Records management

Student supervision

Education

High School diploma or equivalent

Job description

Imperial Valley College is seeking a Substitute-Administrative Assistant I to support the Administrative Services division in a fast-paced college setting. This entry-level role handles confidential administrative duties, calendar coordination, correspondence, and general office operations.

The position requires a High School diploma or equivalent and one year of administrative experience. A California driver's license may be required for certain assignments.