Administrative Assistant II — Campus Office Support

Imperial Valley College; Imperial (CA); On-site; USD 50,000 - 67,000; Part time

Job summary

Imperial Valley College in Imperial, CA is seeking a Substitute Administrative Assistant II to provide confidential administrative support to the Associate Dean or Director. The role includes calendar management, document preparation, board agenda support, and coordination of department activities.

Responsibilities include handling correspondence, maintaining records, and supervising student workers. A CA driver’s license may be required for certain assignments, and the position falls under the

Qualifications

• High School diploma or equivalent and two years of administrative related experience.

Responsibilities

• Coordinate and maintain the calendar to schedule meetings, events, appointments, and workshops for the Associate Dean or Director.
• Organize and coordinate the flow of activities, perform duties, and manage priorities and deadlines.
• Prepare and submit reports; maintain files and records.
• Assist with board agenda items and material preparation for assigned areas; liaise with staff as required.
• Prepare correspondence, screen incoming mail, and respond to public records requests.
• Plan meetings and take notes/minutes; assist with governance processes and committee meetings.
• Supervise student employees and train department staff on policies and procedures.

Skills

Calendar management

Administrative support

Records management

Communications

Education

High School diploma or equivalent

Job description

Imperial Valley College in Imperial, CA is seeking a Substitute Administrative Assistant II to provide confidential administrative support to the Associate Dean or Director. The role includes calendar management, document preparation, board agenda support, and coordination of department activities.

Responsibilities include handling correspondence, maintaining records, and supervising student workers. A CA driver’s license may be required for certain assignments, and the position falls under the