Senior Administrative Assistant — Space Ops & Exec Support

Blue Origin; Seattle (WA); On-site; USD 56,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company match

Paid time off

Education Support Program

Stock options

Parental leave

Job summary

Blue Origin is seeking an Admin Assistant Sr. to join the Operations team in our Seattle area facilities.

You will support executives with calendar management, travel arrangements, and correspondence while maintaining confidential files and handling multiple projects in a fast-paced environment. You will collaborate with engineers and technicians, contribute to process improvements, and mentor junior staff as needed.

Qualifications

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Discretion and the ability to handle confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative software.
• Excellent interpersonal and communication skills.
• Ability to multitask and work efficiently in a fast-paced environment.
• Ability to leverage AI tools to increase efficiency and accuracy
• Experience in an administrative or office environment is required, with a bachelor's degree often preferred but not always mandatory.

Responsibilities

• Calendar and meeting management: Schedule meetings, manage complex calendars for multiple executives, and handle logistics like room bookings and catering.
• Travel and expense management: Arrange domestic and international travel, including flights, hotels, and ground transportation, and process expense reports.
• Communication and correspondence: Screen and prioritize incoming calls and emails, and draft and proofread correspondence such as memos, reports, and presentations.
• Information and document management: Organize and maintain confidential files, records, and databases, both physically and digitally.
• Administrative oversight: Oversee general office operations, manage office supplies, and recommend workflow improvements.
• Facility Support & Space Management: Allocating and managing desk locations at each of the Lunar Facilities. Supporting visitor/tour readiness such as badges and clearances in compliance with Blue guidelines.
• Support and liaison: Serve as a point of contact between executives, staff, and external stakeholders. Assist with project planning and execution.
• Employee engagement: Participate in planning and executing employee engagement activities to foster a positive work environment
• Reporting and finance: Assist in the preparation of reports and track expenditures or budgets.
• Mentorship: May provide direction or mentorship to junior administrative staff.

Skills

Organizational skills

Attention to detail

Discretion

Interpersonal skills

Communication skills

Multitasking

AI tools proficiency

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Blue Origin is seeking an Admin Assistant Sr. to join the Operations team in our Seattle area facilities.

You will support executives with calendar management, travel arrangements, and correspondence while maintaining confidential files and handling multiple projects in a fast-paced environment. You will collaborate with engineers and technicians, contribute to process improvements, and mentor junior staff as needed.