Senior Administrative Assistant - Onsite Exec Support & Travel

J.P. Morgan; Heathrow (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

J.P. Morgan in Florida is seeking a Senior Administrative Assistant within Consumer & Community Banking to support senior managers. You will manage calendars, coordinate meetings, travel, and events, and handle confidential information with discretion.

The role requires five years of administrative experience, strong communication, and expert use of Microsoft Office. It is a full-time, in-office position with exposure to executive-level stakeholders.

Qualifications

• At least five years of administrative experience.
• Advanced organizational skills.
• Discretion and good judgment in confidential situations, and experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management.

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls/messages and determine priority
• Coordinate internal and external meetings logistics
• Arrange and coordinate domestic and international travel
• Organize events, including catering and transportation
• Process invoices and T&E expense claims following policies
• Assist with staff onboarding and off-boarding, including equipment setup and system access
• Produce high quality emails to individuals at all levels
• Maintain department documents and executive bios
• Handle regular activities without prompting and advise of delays
• Assist in editing spreadsheets and presentations for client meetings

Skills

Calendar management

Discretion

Executive interaction

MS Office

Communication

Tools

Microsoft Office

Job description

J.P. Morgan in Florida is seeking a Senior Administrative Assistant within Consumer & Community Banking to support senior managers. You will manage calendars, coordinate meetings, travel, and events, and handle confidential information with discretion.

The role requires five years of administrative experience, strong communication, and expert use of Microsoft Office. It is a full-time, in-office position with exposure to executive-level stakeholders.