Administrative Assistant Senior

Mass General Brigham; United States; Remote; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403b retirement plan

Tuition reimbursement

Discounted MBTA pass & more!

Job summary

Mass General Brigham is seeking an experienced administrative professional to provide high-level support to executive and management teams at our MGH Laboratory Medicine department. You will manage schedules, meetings, travel, and correspondence, while leading junior staff when needed.

You will coordinate with IT and facilities, prepare reports, and ensure smooth office operations daily in a fast-paced hospital environment. On-site, weekdays, with comprehensive benefits.

Qualifications

• 5–7 years of experience in an administrative role.
• 1–2 years supporting senior leaders or executives in a healthcare setting.
• Proficient in Microsoft Office; strong communication; organized and detail-oriented.

Responsibilities

• Manage executive schedules, appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence (emails, letters, calls).
• Organize and maintain electronic and physical files.
• Schedule and facilitate meetings; prepare agendas, take minutes, follow up on actions.
• Arrange logistics for meetings, including room bookings and catering.
• Serve as primary contact between executives and stakeholders.
• Draft and distribute memos and announcements.
• Oversee office supplies inventory and distribution.
• Coordinate with IT for technical support and equipment needs.
• Assist in planning projects and events and monitor timelines.

Skills

Verbal and written communication

Organization and multitasking

Independent work ethic

Professional demeanor

Education

High School Diploma

Associate's Degree in Business Administration

Associate's Degree in Related Field

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Does this position require Patient Care? No

Essential Functions

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Qualifications

Education

High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree? No

Experience

5 to 7 years of experience in an administrative role and 1 to 2 years of experience providing administrative support to senior-level leaders or executives within a healthcare setting.

Knowledge, Skills and Abilities

• Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if applicable)

• Department: MGH Laboratory Medicine
• Schedule: Monday - Friday | 7am- 4:30pm flexible | onsite |
• Compensation: The posted salary reflects the starting range for this position. Actual compensation will be based on the selected candidate's qualifications, including experience, education, and relevant skills.
• Benefits: Medical
• Benefits: Dental
• Benefits: Vision
• Benefits: 403b retirement plan
• Benefits: tuition reimbursement
• Benefits: discounted MBTA pass & more!
• Remote Type: Onsite
• Work Location: 90 Blossom Street
• Scheduled Weekly Hours: 40
• Employee Type: Regular
• Work Shift: Day (United States of America)
• Pay Range: $20.84 - $29.79/Hourly
• Grade: 4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement: 1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.