Senior Administrative Assistant - Hybrid Exec Support

Mass General Brigham; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

Mass General Brigham's Medical Practice Evaluation Center (MPEC) seeks an Administrative Assistant to support executive and management teams. The role manages schedules, coordinates meetings, handles correspondence, and leads junior staff as needed.

You will collaborate with a multidisciplinary team, organize documentation, arrange travel, and support special projects in a hybrid work setting at 100 Cambridge Street. High attention to detail and strong communication are essential.

Qualifications

• High School Diploma or Equivalent required.
• Associate's Degree in Business Administration preferred or Associate's Degree Related Field of Study preferred.
• Experience in an administrative role, preferably in a healthcare setting: 5-7 years required.
• Experience supporting senior‑level staff: 1-2 years preferred.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between MPEC leadership PIs and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Assist in procurement, tracking, and reconciliation of office and research‑related supplies and services, including submitting requisitions, purchase orders, and expense reports.
• Assist with creating and maintaining procurement transaction standard operating procedures.
• Monitor project timelines and ensure deadlines are met.

Skills

Microsoft Office Suite

Verbal and written communication

Organization and multitasking

Independent work

Attention to detail

Healthcare regulations familiarity

Professional demeanor

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration or related field

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Job description

Mass General Brigham's Medical Practice Evaluation Center (MPEC) seeks an Administrative Assistant to support executive and management teams. The role manages schedules, coordinates meetings, handles correspondence, and leads junior staff as needed.

You will collaborate with a multidisciplinary team, organize documentation, arrange travel, and support special projects in a hybrid work setting at 100 Cambridge Street. High attention to detail and strong communication are essential.