Executive Assistant to Leadership - Hybrid, Strategic Admin

Mass General Brigham; Newton (MA); Hybrid; USD 31,000 - 44,000; Full time

Job summary

Mass General Brigham's Newton-Wellesley Hospital seeks an Administrative Assistant to provide executive-level support, manage calendars, travel, and document preparation. The role requires discretion, strong communication, and proficient office skills in a hybrid on-site setting.

Qualifications include 3–5 years of experience as an assistant to an executive or chair, a high school diploma (associate's degree preferred), and excellent proofreading abilities.

Qualifications

• 3–5 years of experience as Administrative Assistant to an Executive or Chair
• Proficient in proofreading and editing written documents
• Ability to handle sensitive information with poise and professionalism
• Advanced administrative skills and knowledge of budgeting/expense reconciliation

Responsibilities

• Provide secretarial and administrative support for an executive or chief
• Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls
• Prepares correspondence, meeting minutes or executive summaries
• Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements
• Assist other administrative staff and support orientation/training as needed

Skills

Administrative skills

Communication

Organization

Proofreading/editing

Problem solving

Phone handling

Education

High School Diploma or equivalent

Associate's Degree preferred

Tools

Office applications

Job description

Mass General Brigham's Newton-Wellesley Hospital seeks an Administrative Assistant to provide executive-level support, manage calendars, travel, and document preparation. The role requires discretion, strong communication, and proficient office skills in a hybrid on-site setting.

Qualifications include 3–5 years of experience as an assistant to an executive or chair, a high school diploma (associate's degree preferred), and excellent proofreading abilities.