Hybrid Senior Executive Admin & Projects Coordinator

Mass General Brigham; Boston (MA); Hybrid; USD 32,000 - 46,000; Full time

Job summary

Mass General Brigham in Boston is seeking an experienced administrative professional to provide comprehensive support to senior executives and departments, managing calendars, travel, and communications. You will plan, monitor projects, coordinate with internal and external stakeholders, organize files, and help streamline processes for meetings and events.

The role is hybrid with a 40-hour work week at 185 Cambridge Street, offering a structured environment and opportunities for professional

Qualifications

• 3–5 years of Administrative Support experience or 2–3 years in Executive Level Support
• Ability to handle confidential information with discretion
• Strong written and verbal communication skills
• Excellent organizational abilities to manage multiple tasks and deadlines
• Proficient in using office productivity software such as word processing, spreadsheets, and presentation tools

Responsibilities

• Provide high-level administrative support to senior executives or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Assist in planning, execution, and monitoring of projects with timely deliverables
• Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors and partners
• Organize and maintain files, records, and documents in physical and electronic formats
• Identify opportunities to streamline administrative processes and assist in planning meetings, conferences, and other events

Skills

Calendar management

Travel coordination

Stakeholder coordination

Office software proficiency

Written and verbal communication

Education

Associate’s Degree in Business Administration

Bachelor’s Degree in Business Administration

Tools

Microsoft Office Suite

Job description

Mass General Brigham in Boston is seeking an experienced administrative professional to provide comprehensive support to senior executives and departments, managing calendars, travel, and communications. You will plan, monitor projects, coordinate with internal and external stakeholders, organize files, and help streamline processes for meetings and events.

The role is hybrid with a 40-hour work week at 185 Cambridge Street, offering a structured environment and opportunities for professional