Senior Administrative Assistant - Medical Practice Evaluation Center, Research

The General Hospital Corporation; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

The General Hospital Corporation seeks an Administrative Assistant to provide high‑level administrative support to the executive and management teams at Mass General Brigham. You will manage schedules, coordinate meetings, handle correspondence, and oversee office operations, potentially guiding junior staff.

This role requires strong organizational skills and experience in a healthcare setting, with a focus on efficient office functions and collaboration with clinical and research teams.

Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between MPEC leadership PIs and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Assist in procurement, tracking, and reconciliation of office and research-related supplies and services, including submitting requisitions, purchase orders, and expense reports.

Skills

Microsoft Office

Communication

Organization

Independence

Attention to detail

Healthcare administration

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration or Related Field preferred

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Medical Practice Evaluation Center (MPEC) at Massachusetts General Hospital is seeking an Administrative Assistant to work with an internationally recognized multidisciplinary team of 17 faculty and more than 60 research staff. MPEC is dedicated to improving clinical outcomes, increasing value in health policy, and informing global public health through innovative research, collaboration, and education. MPEC is a dynamic, results-oriented, and diverse group that values the unique contribution of all members of its team.

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various other duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Does this position require Patient Care?

No

Essential Functions

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between MPEC leadership PIs and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Assist in procurement, tracking, and reconciliation of office and research-related supplies and services, including submitting requisitions, purchase orders, and expense reports.
• Assist with creating and maintaining procurement transaction standard operating procedures.
• Monitor project timelines and ensure deadlines are met.

Qualifications

• Education High School Diploma or Equivalent required.
• Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred.

Experience

• Experience in an administrative role, preferably in a healthcare setting: 5-7 years required
• Experience supporting senior-level staff: 1-2 years preferred.

Knowledge, Skills and Abilities

• Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if applicable)

For further information about our group, kindly copy and paste the following web address into your browser: https://mpec.massgeneral.org

Remote Type

Hybrid

Work Location

100 Cambridge Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$20.84 - $29.79/Hourly

Grade

4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs d